The trouble, for most people, with View Templates when it comes to linked files is that they may not know when the linked files they'll need to use will become available. This means that they usually wait for them and then spend some time dealing with cleanup.
The technique that Aaron describes involves linking blank/empty placeholder files into their project templates. This way their View Templates can be configured to affect the placeholder in advance. Once a real project file is available they can use Reload From to replace the placeholder. Their View Templates and its views are already configured to hide certain categories so no real effort is required of the project team at large.
Different/special coordination views and View Templates can be used to show Levels and Grids for example so that it is easy to use Coordination Review or Copy/Monitor.
We can manage visibility of linked files with:
- Visibility/Graphics - RVT Link overrides
- Workset manipulation - as described in my previous post
- View Templates - as described in this post
- Some combination of the above
Which is easiest depends on your perspective. A small firm with a few users working on their own projects might choose one route while Aaron's firm will many users to support have chosen this one. Either way his/their approach might just be something you haven't considered?